Departments & locations

Departments (e.g. Theatre, ICU, Radiology) and locations (rooms, wards) tell everyone where equipment lives. They're used for filtering, QR sticker sheets, Department Head access and asset counts.

Who can do this: Superadmin Branch Admin Internal biomeds

Manage them

1. Go to Locations & Departments (sidebar → Assets & Maintenance).
2. Add, rename or delete departments for each branch.
3. Add locations and link each to a department.
4. Assign equipment to a location — the equipment takes that location's department.

Tip

Set these up before a bulk import: the import rejects unknown department names.

Department Heads

A Department Head only sees equipment and requests in the departments assigned to them. Assign departments when you invite or change their role.

Found equipment somewhere else?

An asset count records where each item was actually found, and moves it there when the count is completed.